Create client-ready CVs with CV Inventory

CV Inventory turns your people's MuchSkills profiles into CVs for proposals, RFQs and tenders. You find the right person, give the CV a brief, choose a template and direct the AI section by section. Every change is yours to keep or discard, and every CV stays linked to the client it went to.

How it works

CV Inventory is a separate app for proposal CVs, built for consulting and professional services firms that answer RFQs, proposals and tenders. It is designed to work with MuchSkills.

When you create a CV, the person's profile appears in your chosen template exactly as it is. The AI changes nothing until you ask it to. You then direct it section by section, review each suggestion and make your own edits. Each CV is saved with its client, so you always know which version went where.

Before you start

• A CV Inventory account. Sign up at app.cvinventory.com/sign-up. Connecting MuchSkills needs a paid CV Inventory plan.
• A MuchSkills account in your organisation, to approve the connection.
• Good MuchSkills profiles. CVs are only as good as the profiles behind them. Ask people to keep their skills and certifications current, and to rate their skills.
• Your branding: a logo, a CV header image and a short description of your organisation.

Steps

Set up CV Inventory once

1. Connect MuchSkills. In CV Inventory, open the account menu and choose API Integrations. Under Connect with MuchSkills, click Connect. Sign in with your MuchSkills account to approve the connection.
2. Check the connection in MuchSkills. In MuchSkills, an Owner or Admin can open Team/Org › Settings › Applications. CV Inventory shows as Connected, with the date and who connected it.

Team/Org › Settings › Applications.

3. Add your organisation's details. In Team Settings, add your organisation name, locations, description and website, and upload your logo and CV header. The description helps the AI understand your organisation. Under CV Languages, choose up to five languages and a Default Language.
4. Add profiles. Open Profiles and click New Profile. Add people from MuchSkills with Add member, or create a profile by hand for external consultants and candidates. Synced profiles keep updating from MuchSkills. Click Sync now to refresh one straight away.
5. Add custom sections. Under Custom Sections, add sections for information MuchSkills does not hold, such as project history, industry experience or key deliveries. The data does not have to be perfect: the AI can reshape it later.
6. Invite colleagues. Open Members, click Invite new member and Send Invite to the people who search profiles, create CVs and manage clients.
7. Add clients. Open Clients and click Add Client for each client you send CVs to.

Create a CV for a client

8. Find the right person. On Home, search for what the client asks for: a skill, a certification, a name or an active CV title. Results come from profile data, not old CV text.
9. Review the profile. Open the person to see their skills and levels, certifications, work experience, project history, education, languages, rates, custom sections and every CV created for them before.
10. Start the CV. Click +New CV and fill in the brief: CV Alias (for example Sr. Product Manager), Contract Rate, Client, Language, RFQ or Job Ad, Contract Timeline, Experience Required and a Description of what the client is looking for. The more context you give, the better the AI can tailor the CV. Click Create.
11. Choose a template. The base profile appears in a template with your branding. Switch between Clean CV, Professional CV, One Page CV and Europass CV at any time: the content stays. The editor shows how full the pages are and warns when the CV runs over.
12. Direct the AI, one section at a time. Ask for what you need, for example Rewrite the About me for a client looking for a partner programme expert, or Add three to five projects from the work history as short stories about partner programmes. Review each suggestion: keep it, ask for another version, or edit it. Discard all AI suggestions takes you back to the version before the AI.
13. Edit by hand. Change any text directly, remove single entries, and turn whole sections on or off. For example, hide the full employment history and lead with projects, certifications and skills.
14. Hide personal details. Use the personal information switches to hide what the client does not need, such as last name, job title, email, phone, socials or photo.
15. Put the important things first. Move sections into the order the client cares about, for example skills and project history at the top. The preview updates as you go.
16. Download the PDF. When you are happy, download the CV as a PDF. You can still change it, or create another version for another client.
17. Set the status. Mark the CV Active when it has gone to the client. Until then it stays a Draft.

Keep track

18. Find your drafts. CV Drafts lists every draft with when it was last updated and who it is for. Use Edit CV, Translate, Duplicate or Remove from the list.
19. See what went where. Clients shows which person and which CV went to each client.
20. Keep profiles fresh. In Profiles, check when each profile was last synced, how many CVs exist for each person and whether they are an Employee, Consultant or Candidate.

Check it worked

• Team/Org › Settings › Applications in MuchSkills shows CV Inventory as Connected.
• People added from MuchSkills show when they were last synced in Profiles.
• Your new CV shows in CV Drafts until you mark it Active, and under the client in Clients.

Tips

• Write the brief well. Rough notes are fine. Say what the client values, and paste the link to the RFQ or job ad.
• Ask for one thing at a time. Short, specific instructions per section give better suggestions than one long request.
• Fix the source, not the CV. If a skill or certificate is missing, update it in MuchSkills. The next sync brings it into every future CV.
• Duplicate for similar bids. Start from a CV that worked, then tailor it.
• Translate last. Finish the CV in your default language, then translate it.

Troubleshooting