How to use CV Inventory to generate client-ready CVs in minutes

CV Inventory helps consulting and professional services teams turn live skills data into client-ready CVs in minutes. In the short walkthrough below, you will see how teams search profiles, generate tailored CVs with AI, and prepare proposals faster.

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Instead of searching through folders, outdated documents, and personal drives, you work from one live source of truth. Skills, experience, certifications, and availability are always up to date and automatically reflected in every CV you generate.

This guide walks you through how to use CV Inventory end to end, from finding the right person to sending a tailored CV to a client.

What CV Inventory is designed for

CV Inventory is built for teams that regularly respond to RFQs, proposals, and tenders.

You use it to:

• Search across hundreds or thousands of people by real skills, not job titles.
• Generate client-specific CVs in seconds using AI.
• Keep full control over structure, content, and branding.
• Track where each CV has been used and for which client.
  

It works best when connected to MuchSkills, where skills and profiles are continuously maintained.

Step 1: Find the right person for your project

Start on the home screen and search for what your client is actually asking for.

You can search by:

• Skills (for example Python, AWS, partner programmes).
• Certifications.
• Experience or keywords.
• Names or roles.
  

The results show profiles that match your criteria based on real skills data, not static CV text.

When you open a profile, you see the full picture:

• Skills and skill levels.
• Certifications.
• Work experience and education.
• Languages.
• Billing rate and cost.
• Custom sections such as project history.
• All CVs previously created for this person.

This gives you confidence before you generate anything.

Step 2: Create a new CV for a specific client

Once you have selected a person, click New CV.

You will be asked to provide context for the AI. This step matters.

Add:

• Client name.
• Project or assignment description.
• Contract details such as rate, currency, and timeline.
• A short description of what the client is looking for.
• Optional links to an RFQ, job ad, or tender.
  

The more relevant context you add, the better the CV will be tailored.

When you click Create, CV Inventory takes the base profile and prepares a first draft specifically for that client.

Step 3: Choose a CV template and apply branding

Each CV can use a different layout depending on the client or region.

You can:

• Switch between templates such as Europass, Clean CV, or professional layouts.
• Add or remove a profile picture.
• Apply your company logo or a branded header.
• Navigate easily between pages of the CV.
  

This allows you to adapt the same profile to different clients without rewriting content.

Step 4: Refine content using AI or manual editing

Every section in the CV is editable.

You can:

• Ask AI to rewrite sections such as “About me”, skills summaries, or project history.
• Adjust tone and focus for a specific client or industry.
• Edit text manually where needed.
• Remove sections that are not relevant for this assignment.
  

For example, you might remove detailed employment history and instead highlight project experience, certifications, and skills.

AI suggestions are always optional. You stay in control.

Step 5: Control what personal information is visible

Client-facing CVs often require less personal detail.

With simple toggles, you can:

• Remove phone numbers or email addresses.
• Hide social profiles.
• Adjust titles or role descriptions.
• Show only what the client needs to see.
  

This helps you tailor CVs for pre-sales without over-sharing.

Step 6: Reorder sections to match client priorities

CV Inventory lets you move sections freely.

You can:

• Bring skills or project history to the top.
• Emphasise certifications or languages.
• Structure the CV around what the client values most.
  

Changes are instant and visible across pages.

Step 7: Download and send the CV

When you are happy with the result, download the CV as a PDF.

You can still:

• Change the template.
• Adjust content.
• Create another version for a different client.
  

Each CV is saved and linked to the client, so you always know:

• Where it was used.
• When it was created.
• Whether it is still relevant.
  

You can also mark CVs as draft or active to track progress.

Step 8: Set up CV Inventory properly from the start

To get the most value, spend a few minutes on setup.

Connect to MuchSkills

In Settings, connect CV Inventory to MuchSkills using the API integration.

This ensures:

• Skills, certifications, and experience stay in sync.
• Updates made by employees are reflected automatically.
• You always work with fresh data.
  

Add company branding

Upload:

• Logo.
• Header.
• A short company description.
  

This helps AI understand your organisation and improves CV quality.

Invite colleagues

Invite team members who should:

• Search profiles.
• Generate CVs.
• Manage clients and proposals.
  

Configure custom sections

Add custom sections such as:

• Project history.
• Industry experience.
• Key deliveries or outcomes.
  

The data does not have to be perfect. AI can help reshape it later.

Add clients

Maintain a list of clients to track:

• Where CVs are sent.
• Who has been pitched.
• Which profiles are most in demand.

Step 9: Manage profiles and keep data fresh

In the Profiles section, you see everyone in your CV Inventory.

For each person, you can see:

• Employment type (employee, contractor, candidate).
• Current assignment and contract status.
• How many CVs exist.
• When the profile was last updated.
• Whether the profile is synced from MuchSkills or added manually.
  

You can:

• Sync all profiles from MuchSkills.
• Add external consultants or candidates manually.
• Assign skills and certifications using the shared skills database.
• Track profile freshness over time.
  

This keeps your CV inventory reliable at scale.

Why teams use CV Inventory

CV Inventory replaces fragmented CV processes with a structured, scalable workflow.

You gain:

• Faster response to RFQs and tenders.
• Consistent, client-ready CVs.
• Better use of real skills data.
• Full visibility across proposals and profiles.
  

Most importantly, your CVs always reflect reality, not outdated documents.

Ready to get started?

You can sign up for CV Inventory here => https://app.cvinventory.com/signup

If you are already using MuchSkills, connecting CV Inventory takes only a few minutes.

Once set up, you can go from search to client-ready CV in seconds.