Build a modern skills matrix
For HR, L&D, resourcing and compliance leads who keep getting asked 'do we have the skills?'
MuchSkills is skills matrix software. It sits on top of your HRIS and maps every person's skills, proficiency levels, certifications and interests in one live view.
Linnea B.
Omar S.
Petra N.
Tomás R.A spreadsheet tells you what people knew last spring. A live skills matrix tells you what they know today.
The spreadsheet was right for about a month
Someone builds a spreadsheet and asks everyone to fill it in. A month later people have changed projects, passed certifications and learned new tools, and nobody goes back to update the cells.
So when a real question lands, who can lead this project, do we have the skills for next year, the answer comes from memory and Slack threads.
Nobody decided to let it go stale. It just did.
A real-time skills matrix, not a snapshot
Every skill, proficiency level, certification and interest in one live view, for one person, one team or the whole organisation.
People own their profiles, and LinkedIn import fills in their work and education history, so the matrix updates as they do.
A snapshot ages. A live matrix doesn't.
- Map your skillsStart from a ready library of skills and certifications, and generate a skills taxonomy aligned to your organisation.
- Understand your workforceDefine the roles that matter, then find who has the skills, levels and certifications for them.
- Deploy winning teamsStaff projects on best fit, not on who happened to answer the Slack message first.
Skills matrix and competency mapping software: skip the blank sheet
A certificate in a folder proves little. MuchSkills links each certification to skills profiles, project needs and team make-up, so your data drives staffing and training decisions.
Nobody should have to type 'Kubernetes' 5 different ways.
100,000+ professionals mapped in MuchSkills.
12,000+ tech skills
Your engineers pick their tools from a list, so every search finds them.
9,700+ certifications
Pick the exact AWS, Azure or ISO certification from the catalogue, so everyone records it the same way.
Create or import your skills taxonomy
Keep the framework you already built, or build one with us. No second taxonomy project.
70,000+ capabilities
See your sales, operations and support people too, not just engineers.
Evidence-backed methodology
Built on published research. Deloitte (2022) found skills-based organisations are 107% more likely to place people efficiently.
Professional onboarding & training
Structured onboarding, so people adopt it quickly and the first data you see is data you can trust.
Employees keep it current
People update their profiles because the profile is theirs and shows their growth. Profile profile completion typically lands between 70% and the high 80s.
Skill gap analysis becomes a filter, not a project
Once your skills matrix is live, you run skill gap analysis inside it. Spot missing competencies, upskilling and reskilling needs, and emerging risks. See how skills are spread across people and teams, then decide where to train, move or hire. Here are the questions it answers.
The gap you can see is the gap you can close.
- Do we have the skills for the future?
- Productivity tools and software competencewho can really use the tools you pay for?
- Range of expertisehow broad or narrow is each team?
- Leadership competencieswho is ready to lead next?
- Tech skillswhere is the stack thin?
- Hidden expertisewho knows more than their job title says?
- Number of employees per skill
- Skill level distribution
- Skill gaps and risk
- Skill and competency opportunitieswhich gaps can you close from inside?
- Plan team member growth
- Find upskilling and recruitment opportunities
Built-in certification tracking that chases renewals for you
Active, expiring and expired certifications in one place, with the proof, owner, issue date and expiry for each. Automatic reminders reach employees and managers, so nobody has to chase renewals.
Every record has an audit trail, built for ISO 9001 Clause 7.2 and mapped to ISO 27001, AS9100 and CSRD/ESRS S1 evidence requirements.
One lapsed certificate can cost a tender. Here, you see it coming.
Custom competency mapping in your organisation's own words
Every organisation has its own structure, strategy and capability needs. Tailor your skills taxonomy to map the competencies that matter to you, not a generic list.
Your organisation doesn't speak generic. Neither should your matrix.
Cultural and behavioural skills
See who coaches, mediates and works well without supervision, so teams can run themselves.
Unique expertise
Find the one person who knows carbon capture, Salesforce APIs, AI or logistics before you hire for it.
Languages
Know who can take the German client call, and at what level.
Product and service knowledge
See who can demo, support or sell each feature and service you offer.
Customer knowledge
Put people who already know the client on the client's next project.
Industry knowledge
Show a prospect your team has done work in their industry before.
Interests
Capture what people want to work on, for better collaboration and team fit.
Personalised development, at scale
Role-based gap analysis shows each person their strengths, missing skills and next step. Track progress, validate skills and connect growth to the roles you will need.
Growth people can see is growth they stay for.
- Clear skill gap analysis for everyoneEmployees and managers see strengths and development areas in a simple, structured view.
- Goal setting with AI supportChoose an upskilling goal and get a personal development plan built from your real skills data.
- Follow-up and trackingFollow upskilling progress over time, with history across people, teams and departments.
Give managers the data to develop people, not just manage them
Every manager sees each person's skills, certifications, development history and goals, and runs a skills gap analysis for any role in one click.
A one-to-one should cover more than this week's tickets.
Our managers are having better 1:1s than ever.
Marcus Thomas- Run competency assessments for any role
- Track competency and capability growth over time
- Stay compliant with certification requirements
- Validate and verify skills fast
Internal mobility, led by skills
Let skills, not titles, shape career moves. Employees see their development paths, managers see who is ready, and HR sees a live internal pipeline.
Describe a new role and MuchSkills suggests the skills and levels it needs, then shows who already fits, who is close and where the real gaps are, before you call a recruiter.
Your next hire may already have a badge.
Amira HaddadFinance Business PartnerSAP S/4HANAChange managementAvailable from MarchWants: Transformation roles
Lukas BergProcess AnalystChange managementSAP S/4HANA50% from next monthWants: Project leadership- Internal recruitment, simplifiedDefine a new role and see which employees fit it most closely.
- Personal role-fit insightsEmployees see how they match internal roles and which skills to build to widen their options.
- Data-driven career conversationsManagers bring current role fit and AI-supported suggestions into every one-to-one.
On-demand skills reporting for leadership
Answer the board with numbers. MuchSkills turns anonymised skills data, employee goals and your strategy into reports on strengths, skill gaps and capability trends.
Walk into the board meeting with numbers, not anecdotes.
Transformed how we talk about skills, from assumptions to data.
Höegh AutolinersLeadership view · critical skills
ExpertIntermediateBeginner
Build skills-based teams with clarity and confidence
Team Builder turns your skills matrix into a team. Staff on what people can do and want to do, not just on who is free.
Who's free is a start. Who fits is the answer.
90% clearer visibility into team skills and project readiness.
Harald PihlLinnea BergSenior consultant · on the bench96% fitEXPAzureEXPDatabricksCERTAZ-305
Omar SaidConsultant · rolls off wk 4191% fitEXPAzureINTdbtCERTDP-203Petra NovakConsultant · 50% from wk 4278% fitINTAzureEXPPython
Tomás ReyesJunior · wants this project64% fitINTAzureBEGDatabricks- Define what the project needsSearch the skills taxonomy to set the exact capabilities, certifications and experience levels the project requires.
- See who fits and who is freeView each person's skills, certifications, proficiency, Skill Will and current allocation in one place. No cross-referencing spreadsheets.
- Confirm the team, or spot the gapCheck skill coverage, proficiency balance and availability before you commit. If there is a gap, you see it now, not two weeks into delivery.
Smarter project resource management and forecasting
Know who is free next month before you promise a client a start date. Utilisation reporting and capacity planning sit next to the skills data.
A start date should be a fact, not a hope.
Cut workforce planning time by 60%.
TBS- Booked
- Planned
- Over-allocated
- Holiday
- This week
- Project timelinesSee all projects and people, their project allocation and time per project.
- Utilisation clarityFollow each person's utilisation over time and see who is available now and in the coming months.
- CV InventoryPaste an RFP or tender and get tailored, proposal-ready CVs in seconds, kept in sync with live, validated skills and certifications. Launched January 2026.
MuchSkills works for whoever gets asked 'do we have anyone?'
Consulting & professional services firms
Your consultants are your product. Ask in plain language across skills, certifications and availability, and get the right shortlist in seconds, not days.
HR & L&D departments
You can't develop what you can't see. Get a live, trusted picture of workforce skills and turn it into an L&D plan tied to business results.
Tech & product teams
Skills change faster than job titles. See what your engineers can do today, and base hiring, staffing and development on that.
Compliance & risk teams
In a regulated business, a skills gap is a liability. Stay audit-ready with live certification tracking and verified competency records.
Skills-based organisations
A job title is a label. Skills are the reality. Plan, staff and develop around what people can actually do.
Connect your HR tech stack, don't replace it
Your skills matrix sits on top of the systems you already run. No 18-month replacement project. Skills data flows to the places where work gets planned.
Keep your HRIS. Add the part it's missing.
- HR systemsPeople and org data arrive from Workday, SAP SuccessFactors, Personio, HiBob, BambooHR, Dayforce, CatalystOne, Microsoft Dynamics or Microsoft AD, so nobody retypes it.
- Project toolsStaff with real allocation data from Jira, Tempo, Harvest, Smartsheet, SAP ByDesign and Zoho Projects.
- BI and open APIPut skills data in the Power BI or Salesforce reports leaders already read. Every plan includes HRIS integrations, SSO, SCIM and the open API.
We guide you every step, from taxonomy to first answer
You don't need to staff a skills project. Our experts work next to your team at each step. You bring the people. We bring the playbook.
- 1
1. Skills taxonomy design
Agree with our experts which skills and certifications matter to your organisation.
- 2
2. Workforce mapping
Capture every employee's skills, certifications and competencies accurately, and keep them current.
- 3
3. Enablement & training
Managers, HR and L&D know how to use the data in their next one-to-one or staffing call.
- 4
4. Insights into action
Turn skills data into resourcing choices, development plans and measurable business results.
Trusted by teams who retired the spreadsheet
10 verified reviews on G2
“Eliminated spreadsheet chaos across 200+ employees.”
“It’s rare to find a platform that can make workforce planning more data-driven while simultaneously making people conversations more meaningful.”
“It helps us stay audit-ready and meet the requirements connected to our ISO and AS certifications, while at the same time giving us a practical tool for identifying skill gaps.”
“The initial setup was very easy, especially being able to sync AD users, which is really nice.”
“The platform also made it easy for us to track and report on technical certifications across numerous vendors, notify the right people when certifications were close to expiring…”
“It helps to visualize each individual’s skills, identify weaknesses and work on improvement to increase productivity and efficiency.”
“The most compelling and intuitive solution on the market.”
Dmitry R.Head of People“I appreciate how easy it is to compile skills into an analysis list, give employees an assessment of their skills, and thus get a clear picture of the distribution of competencies in the company, such as AI skills.”
“It’s easy to use, easy to get value out of quickly, and it has a lot of flexibility in terms of integrating with different systems.”
“They have implemented many of our suggestions and worked with us as a reliable implementation partner to tailor the tool to our needs.”
“MuchSkills is really useful for us to get a complete picture of the skills across our Delivery team, especially since it’s a large group with professionals from various specialties.”
Recognised by
Everest Group PEAK Matrix® 2026
Red Dot Winner 2020
SHRM Better Workplace ChallengeSkills matrix questions, answered straight
How much does skills matrix software cost?
MuchSkills pricing is on request, based on the size of your organisation and what you need. Standard HRIS integrations and SSO are included. SSO, SCIM and the open API come with every plan, and Enterprise adds custom integrations and a dedicated customer success manager.
Is employee skills data safe in MuchSkills?
Yes. MuchSkills is GDPR compliant and hosts customer personal data in the European Union. It does not use customer personal data to train, fine-tune or improve any third-party AI model, and its AI sub-processors are contractually prohibited from doing so. MuchSkills is also an approved UK government supplier on G-Cloud 14.
See your skills matrix with your own data
Bring one team or your whole organisation. We will show you a live skills matrix on top of your HRIS, and the questions it can answer on day one.
The next time someone asks 'do we have anyone who…', you'll have the answer before the thread gets a reply.