EVERYTHING YOU NEED

How to get started with MuchSkills

Map the skills of your organisation and build stronger teams

We are thrilled that you have chosen to use MuchSkills. In this guide you have everything you need to get started as efficiently as possible.  If you have any questions or need help, please write to us at support@muchskills.com or use the chat feature.

Visualize and map your skills beautifully with MuchSkills
Leverage strengths and skills to increase performance and profitability

MuchSkills helps organisations leverage strengths and skills to increase performance and profitability

The best way for organisations to increase employee engagement and productivity is to let employees do what they do best, according to research conducted on millions of respondents across the world.

Use MuchSkills to match employee skills and interests to their roles to see increased engagement, productivity, sales, and profitability.

Read about our methodology
How to set up muchskills skills profile

Step 1 - Set up MuchSkills

Create a company profile 

If you have not done so already, make sure to sign up and create an account. Follow the instructions and add your skills to build your personal profile. When you are done, click on ‘TEAM’ in the top menu and set up your company profile. Once you complete that, you will be able to see the team overview where your skills have populated. 

Add offices and departments 

Click on ‘TEAM’ in the top menu and then click the ‘EDIT TEAM’ button on the top left. Click on ‘TEAM SETTINGS’ and make sure you add office locations, team description, and the different departments/squads/teams of your organisation. These settings will be valuable later when you want to see skill overviews per department and location. 

Watch a 15-minute quick set-up video 

We recommend that you watch this video to understand how you can set up MuchSkills in the best way possible.

set up custom skills

Step 2 - Set up custom skills for your organisation

The employee’s point of view: Job focus, soft skills and technical skills 

MuchSkills comes with three out-of-the-box skill set categories that employees can fill in without any limitations. These are ‘job focus’, ‘soft skills’ and ‘technical skills’. These skill sets are from the employee's perspective and are derived after the employee reflects on what they bring to the organisation. These categories are meant to capture what employees know well and enjoy working with, and what they think they do best. 

The organisation’s point of view: Custom skill sets

Custom skills are the organisation’s perspective of skills. In these categories, organisations add skills that are relevant and important to the organisation, and employees then choose the skills they bring to the table from this list. 

There are no limitations to adding skills in this category, and MuchSkills customers map everything from animal nutrition and environmental expertise to soft skills of lawyers, SAP implementation to SalesForce development. The key is to map the skills that matter to your organisation. 

To set up your own skill set, click on ‘TEAM’ in the top menu and then click on ‘EDIT TEAM’ button on the top left. Click on ‘MANAGE SKILLS’ and then +CUSTOM SKILL TYPE. Add a name for your skill set and choose if you want it displayed as a bubble chart or sector chart. Click ‘SAVE’ and then add the skills you want your employees to pick from.

Bubble chart 

Pick the bubble chart display if the skills you want to map are not easy to compare or measure. When you use this display, once employees add skills, they can tap on the bubbles to increase or decrease their size to indicate what they are more interested in or knowledgeable about.

Sector chart 

Pick the sector chart if the skills you want to map can be compared with others. When you use this display, employees add their skills and can rate themselves as ‘Beginner’, ‘Intermediate’ or ‘Expert’ in those skills. Employees will also be able to compare their skill levels with those of their colleagues.

Watch this 5-minute quick set-up video 

We recommend that you watch this video to learn more about custom skills.

Meeting Illustration

Step 3 - Invite your colleagues

Make sure to invite team leaders to join MuchSkills first 

Invite team leaders to join MuchSkills before you invite everyone else to do so. This makes it easier for team members to choose their managers when they are making their own profiles. Similarly, ask team leaders to spend time to make their profiles as detailed as possible as that inspires their teams to make detailed profiles too. All the data is then used to make a detailed org chart. Make sure that everyone understands the importance of completing this exercise.

How to invite team members

There are three ways to invite team members to join MuchSkills.

  1. Invite by email. 
  2. Invite by link.
  3. Invite by connecting to the HR system.

To invite by email or link click on ‘TEAM’ in the top menu and then click on the ‘INVITE’ button to the right. Follow the instructions to invite your team. If you want to connect your HR System such as Personio, click on ‘TEAM’ and then ‘EDIT TEAM’. Click on ‘INTEGRATIONS’ to see if your HR system is supported. If it is, follow instructions. If it is not on that list, contact support@muchskills.com and we can discuss a solution to your specific needs. 

Watch a 5-minute quick set-up video 

We recommend that you watch this video to learn more about custom skills.

Inform your team about MuchSkills 

Before asking everyone in your team or organisation to log in to MuchSkills, you must first inform them about how it works. Below is a suggestion of what you can say in an email to your colleagues. You can also download a ready to go presentation that you can share with your team informing them about MuchSkills. Download presentation.

Hello colleagues,

We have decided to start using a new tool, MuchSkills, to help us identify and focus on our strengths at work.

I will invite you to log in to MuchSkills to create a skills profile. Setting it up should take you just a few minutes. Once you are done, you will have a beautifully visualised skills profile that highlights your Job Focus (what you are good at and what gives you energy), Soft Skills, and Technical Skills. You can then share this with your colleagues.

Showcase your superpowers and get to know the strengths of your colleagues – Once everyone has built their skills profile and shared it, you will be able to view it. Similarly, your colleagues will also be able to see your visualised profile – what you’ve listed as your key skills and strengths, and what energises you.

Easily search for superpowers in your team or organisation – Once all of you have your own MuchSkills profiles, it will be easy for everyone to find colleagues who possess specific skills. Simply log in to MuchSkills, click on ‘TEAM’, type in the skill you are looking for in the search field and press ‘enter’. You will see matching skills. Click on a skill  and you will get a list of all colleagues who possess that skill.

Create skills-based project teams – If you have a new project for which you need many different skills, log in to MuchSkills and click on ‘PROJECT’. Then create a project and list the skills you need for it. The MuchSkills software will then suggest to you the names of colleagues with those specific skills. 

Want to know more about MuchSkills? - You can visit their website or watch a short 2-min video explaining how it works.

If you have any questions don’t hesitate to contact me. 

Set up your org chart with muchskills

Step 4 - Set up your org chart

Map your organisation chart

The org chart is automatically created as and when users join and select who their direct manager is. If you are an admin, you can modify a user’s direct manager. To do this, click on ‘TEAM’ in the top menu and then click on ‘EDIT TEAM’ on the button to the left. Click on ‘MANAGE MEMBERS’ and then select a user. On the right you can modify a user’s direct manager, department and location. 

View the org chart 

To view the org chart click on ‘TEAM’, click on ‘MEMBER’ in the top middle. You will now view all members in a grid view. To view your organisation’s reporting structure, change from ‘GRID VIEW’ to ‘HIERARCHY’ using the drop down menu on the right (just next to ‘NAME’). Click on any face to see their top skill, contact info and to visit their profile. 

Watch this 5-minute quick set-up video 

In this video, we show you how to set up the org chart and how to view it.

Work on your strengths

Step 5 - Level up & boost productivity

Below, we outline a best practice approach for how your organisation can be more strengths focused and increase employee engagement. Do remember that every organisation is unique. Review and implement what you find is the most suitable for your organisation. 

Discover skill gaps – upskill the team 

When you start using MuchSkills, you will immediately get a deeper understanding of what members of your team enjoy doing and the skills they possess. You may also discover skill gaps, where employees lack the necessary skills to ensure their success and that of your organisation. Create a plan for how you can upskill your workforce and see increased productivity and better results. Click here to read our 8-step guide to successfully upskill your employees. 

Create skill based projects

In many organisations, project teams are created based on who you know instead of individuals with the most suitable skills for the project. Log in to MuchSkills and click on ‘PROJECTS’ to create project teams based on skills. 

Self and organisational awareness – focus on team strengths 

Individuals, teams and organisations that are aware of their strengths will see increased engagement and productivity. Read this step-by-step guide on how to build employee strengths which includes research and data about why it matters. You can find the guide here

Employee development centric one-on-ones and check-ins

Regular one-on-ones and check-ins are proven to increase employee engagement. Read our research-packed guides on how you can implement these best practices. Feel free to add these texts to your internal guides to make it easy for team leaders to use. 

Product Walkthrough

Product Walkthrough

🎓 MuchSkills 101
expand
✋🏼 Onboard the team/organization
expand
🧚🏼 Onboard team leaders  
expand
📖 Playbooks for team leaders
expand
❓FAQs
expand
MuchSkills Playbooks

Playbooks

🎭 Employee one-on-one meetings for increased engagement
expand
📓 A manager’s essential guide to holding regular check-ins
expand
💻 10 fun (non-cheesy) virtual team building activities for remote teams
expand
👯 The complete guide to managing projects right (and building employee engagement)
expand
💪🏼 How to build the strengths of your team members
expand
🎓 Upskilling: An 8-step guide to successfully upskill your employees
expand

Plans & Pricing

💰How much will MuchSkills cost for my team?
expand
🤔 What is the difference between the trial and Pro Wow?
expand
💳 How can I pay for MuchSkills?
expand
Search for the skills in your team

Privacy, security & reliability

🧩 Who owns the data input into MuchSkills?
expand
📄 Where can I find your Terms of Service?
expand
One on one playbook

Support

🤓 Where can I find support for MuchSkills
expand