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How to use the certification tracking in MuchSkills

Gain valuable insights into the organisation’s competency levels with the help of certification tracking. Use this feature to track employee certifications to see if they are expiring or have expired. This way, you ensure the organisation always has the competence needed. Additionally, discover skill gaps and identify opportunities for growth and development through upskilling or recruitment.

How to add certifications

Go to My Skills in the top menu and then click on ‘Certifications’. A form will appear.

Click just below ‘CERTIFICATION NAME’ to get a list of certifications. Start typing to get the certification you are looking for. If you have added certifications previously, click on the green button ‘Add Certification’ to add additional certifications.

Add Certifications interface in MuchSkills

Fill in all fields. When you are done, click ‘SAVE’. If you have added a certification that is not in the MuchSkills database, the certification will be reviewed before it appears on your profile.

Reporting - Organisational overview of certifications

To see overviews and reports of all certifications, click on ‘TEAM/ORG’ in the top menu and choose ‘Certifications’ in the submenu. In this view, you can either choose to see a list of all certifications or create certification lists of the certifications required for members of a department or the entire organisation.

MuchSkills certification tracking overview

Click on ‘All Certifications’. In this view, you see all certifications in the organisation. To filter by department or office, click on the ‘Filter’ option above the report. You can also use ‘Search’ to quickly find one or several certifications.

Certification tracking overview with certification lists in MuchSkills

Click on the colored bars to see which employees possess that specific certification. Click on ‘View Insights’ to access an insights page for that certification. 

Click ‘BACK TO OVERVIEW’. If your team has set up certification lists you can click on one of them. A certification list is a list of certifications that you want to specifically track. It helps you monitor whether your employees have the certifications they need to do their jobs.

certification overview list

How to create/edit a certification list 

A certification list is a list of important certifications that you want to specifically track to ensure employees are compliant. To add and modify certification lists, click on your profile image on the top right image. In the drop-down menu choose ‘Team Settings’. When the page has reloaded choose ‘Manage Certifications’ in the menu on the left.

how to edit a certification list in MuchSkills

You can now edit a current certification list by clicking on it or create a new one by clicking the green ‘Create Certificate List’ button.

Shows it's easy to search for certifications in the MuchSkills database

To edit a Certification List, simply type the name of the certification at the bottom and automated suggestions will appear from MuchSkills’ global database of certifications.

Add certifications from a template MuchSkills

You can also use template lists. Click on ‘Add from templates’ and select any of the curated Certification Template Lists that appear.

Examples of certification templates

Select one or several templates, and when you are done, click the ‘USE TEMPLATES’ button. Once certifications are added to your list you can easily remove and add them.

How to add certifications to the database

MuchSkills offers a database with standard certifications to make it easy for your users to add certifications. If you see a certification missing there are two ways you can fix this:

First, if you only need to add a few certificates, go to My Skills in the top menu and then click on ‘Certifications’. In the top right corner, click on the green button ‘Add Certification’. Now add the name of the new certification as accurately as possible and click ‘SAVE’. Since this is a new certification, it will be reviewed by the MuchSkills team before it appears.

Second, if you need to add many certifications, make a list in an Excel file and send it to We will help you add the certifications to our database.