Skills management software that shows what your people can do
MuchSkills gives HR, L&D and resourcing leaders one searchable view of skills, levels and certificates across the organisation.
It sits on top of your HR system and gets you a lot of real skills data, fast.
Most organisations have skills they can’t see
Skills sit in CVs filed after hiring, spreadsheets that went stale, LMS records that list courses and managers’ heads. Nobody can search any of it.
An outside hire
A role goes outside because the right person inside was never found.
A budget nobody can defend
No one can show which skill the training grew.
Half-empty HR fields
The HR system holds employment records, and its skills fields stay half empty.
Staffing by memory
Projects go to whoever the manager remembers, not to who fits.
Only 8% of organisations have reliable data on the skills their workforce hasSource: Gartner, 2024
Every person sees their own gaps
Publish the roles that matter, and each person sees how they fit them: the skills and certificates they hold, the ones they are missing and the level each role needs. A missing or expired certificate shows in the same gap.
- Every published roleTheir current role and the ones they want next.
- Must-have and nice-to-havePrioritised skills first, the rest after.
- Experts to learn fromSee who is expert in a skill and ask them for coaching.
Learning linked to every gap
Courses from the Learning Library, Percipio, Udemy, Coursera, LinkedIn Learning, any LMS or your own internal training can be linked to roles, skills and certificates. A gap arrives with a route to close it.
- Percipio and UdemyBoth integrations come at no extra cost.
- Your course catalogueImported into the Learning Library with skill tags.
- CompletionsTraining completions can be imported from your LMS.
Development goals that stay visible
People set goals on a skill or certificate, alone or with their manager, and can pick a goal buddy. HR and L&D can give one goal to hundreds of people at once and see who is on track.
Every employee now knows what’s expected, how to grow, and where to go next.
Gonzalo M., VP Technology Enablement, MarcusThomasManagers validate what their team holds
In My Circle, each manager sees their people’s skills, certificates, goals and availability in one view. They validate skills and certificates, add what is missing and nudge anyone whose certificate is about to expire.
Find the right people for the work
Discover searches skills, certificates and availability together, in plain language if you like, and shows what it searched for. Team Builder ranks candidates for each skill a project needs, at the level it needs, with their utilisation.
- DiscoverQuick search for an exact skill, Smart search for combinations.
- Team BuilderSkill requirements per project, and who fulfils them.
- Utilisation and availabilityProjects, holidays and leave on one timeline.
See capability across the organisation
Overview shows every skill by department, site, team or manager, at each level, and analysis lists show coverage against each role.
Decide where to hire and where to upskill
The Demand report sets the skills your projects need against the people who hold them, level by level, and shows where you are short. The Growth summary shows which skills and certificates people are working towards, and with whom.
One skills record, every team that asks
Tech and SaaS companies
Find internal candidates before opening a requisition, and build career paths that give your best people a reason to stay.
Consulting and professional services
Answer RFPs, tenders and bids with current profiles. CV Inventory, part of the Consulting Suite or on its own, puts live MuchSkills data into proposal CVs your team tailors and approves.
Compliance and quality teams
Certificates with expiry reminders, role requirements and an audit download. Certification tracking shows how.
Running in three steps
Onboarding is sized to your organisation and quoted before you sign.
- 1
Set the taxonomy
Start from the MuchSkills database, add your own terms or import your framework, and set the required level per role.
- 2
Map and validate
Your HR system supplies the people, skills and certificates come in quickly, and managers validate them.
- 3
Connect to decisions
Use the live data to decide who to staff, develop or hire.
55,000 civil servants mapped their skills
They also added 4,800+ certifications and 19,000+ development goals, with Phillips Consulting as the partner on the ground.
Verified reviews on G2
“Cut workforce planning time by 60%.”
“90% clearer visibility into team skills and project readiness.”
“Eliminated spreadsheet chaos across 200+ employees.”
“The initial setup was very easy, especially being able to sync AD users, which is really nice.”
“Transformed how we talk about skills, from assumptions to data.”
“The most compelling and intuitive solution on the market.”
Dmitry R.Head of People“I appreciate how easy it is to compile skills into an analysis list, give employees an assessment of their skills, and thus get a clear picture of the distribution of competencies in the company, such as AI skills.”
“It’s rare to find a platform that can make workforce planning more data-driven while simultaneously making people conversations more meaningful.”
“It helps us stay audit-ready and meet the requirements connected to our ISO and AS certifications, while at the same time giving us a practical tool for identifying skill gaps.”
“Our managers are having better 1:1s than ever.”
“They have implemented many of our suggestions and worked with us as a reliable implementation partner to tailor the tool to our needs.”
“The platform also made it easy for us to track and report on technical certifications across numerous vendors, notify the right people when certifications were close to expiring…”
“MuchSkills is really useful for us to get a complete picture of the skills across our Delivery team, especially since it’s a large group with professionals from various specialties.”
“It helps to visualize each individual’s skills, identify weaknesses and work on improvement to increase productivity and efficiency.”
Recognised by
Everest Group PEAK Matrix® 2025 and 2026
Red Dot Winner 2020
SHRM Better Workplace ChallengeKeep your HR system. Add the skills.
MuchSkills integrates with any HR system, with more than 30 HRIS connectors, so joiners, movers and leavers come in on their own.
Projects come from Jira and Microsoft Dynamics 365 Business Central, and the open API sends skills data to Power BI or any other tool. SSO, SCIM and the API come with every plan.
It’s easy to use, easy to get value out of quickly, and it has a lot of flexibility in terms of integrating with different systems.
Questions buyers ask about skills management software
What is skills management software?
It records the skills, levels and certificates of every person in an organisation and lets you search them. Each person sees their own gaps against the roles you publish, managers validate what their teams hold, and HR, L&D and resourcing teams use the result to staff, develop and hire.
Why do organisations need skills management?
Because most cannot see the skills they already have. Gartner found that only 8% of organisations have reliable data on the skills their workforce has (Gartner, September 2024). Without that data, staffing, development and hiring run on guesswork.
How is a skills management system different from an HR system or LMS?
It sits alongside both and replaces neither. The HR system holds employment records and the LMS holds course completions. MuchSkills adds what each person can do, at what level, which certificates are current, and which learning closes each gap.
How does skills data stay current?
Managers validate skills and certificates, the HR system sync keeps joiners, movers and leavers right, and certificate holders get automatic expiry reminders.
How do you build a skills taxonomy?
Start from the MuchSkills database of 20,000 industry-specific skills, 12,000+ technical skills and 9,700+ certifications, use your own words, or mix both. Then set the required level per skill for each role.
Is our data secure?
Customer personal data is hosted in the EU and never used to train any third-party AI model, and MuchSkills is GDPR compliant. Our ISMS is aligned to ISO/IEC 27001, with certification in progress. Details are in our Trust Center.
How much does skills management software cost?
Most plans combine an annual platform fee with a price per user, billed yearly. Compliance is an organisation licence priced on the people whose certificates you track. Onboarding is sized to your organisation and quoted before you sign. Book a demo and we will send you a quote.
Book a demoFind out who can do what, this quarter
Book 60 minutes with Daniel Nilsson for a demo built around your teams. Bring the question you most need answered about your people’s skills.
Who can lead the data platform project from March?
Three people. Two hold the skills at expert level and one is free now. A third is one goal away, with a course already linked to the gap.
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