Deployment plan

For a simple and smooth rollout, we recommend using the following deployment plan:

Step 1: Inform the organisation

Set the stage by letting everyone know what’s coming. This helps set expectations and signals that this is important.  

Step 2: Invite managers early

We recommend inviting managers a week before everyone else so they can create their profiles and get familiar with the platform. This makes it easier for remaining employees to choose their managers when they are making their own profiles. Similarly, ask managers to spend time to make their profiles as detailed as possible as that inspires their teams to make detailed profiles too.

 There are a few easy ways to invite your managers and (later) team members to join MuchSkills:

·  Invite by email

·  Invite by link

·  Manual upload of users

·  Connect your HR system

 To invite by email or link:

·   Go to TEAM/ORG in the top menu

·   Click on the Members tab

·   Click the INVITE button on the right

·   Follow the steps to add individuals or generate an invite link

 To connect your HR system (e.g. Personio, BambooHR, Azure AD):

·   Go to TEAM/ORG → Settings

·   Click on the Integrations tab

·   If your HR system is listed, simply follow the setup instructions on the documentation page

💡 We support virtually all HR systems. If yours isn’t on the list, don’t worry—just reach out and we’ll help you sort it out.

 📚 Need help?

·   Visit our documentation page for detailed setup guides.

·   Or contact us anytime via the chat in the bottom right corner or email us at support@muchskills.com 

 Step 3: Train managers

Hold a 30-minute meeting with all managers to walk them through the project, answer questions, and prepare them to support their teams.

Step 4: Invite employees

Once all managers are onboarded and trained, invite all employees and activate your user sync if needed. This ensures everyone receives their invitation.

Step 5: Host a lunch & learn for all employees

This is your big launch moment! Hold a 1-hour session where everyone is trained on using MuchSkills and inspired to complete their profiles.

👉 End-user presentation slides

Agenda for Lunch & Learn:

·   You kick off with a short intro and why this matters

·   We introduce the benefits for each employee

·   We demo how to:

·   Create a MuchSkills profile

·   Add skills, certifications, and strengths

·   Identify your personal skill gap

·   Set development goals

·   Q&A session

Goal: Everyone knows what to do and feels confident using the platform.

Suggested email template to employees 1-2 weeks before the lunch & learn:

‍

Subject: Let’s get started with MuchSkills! 🚀

Hi team,

Next week we’ll meet for an introduction to MuchSkills, our new tool to better understand and grow our skills together 🙌.

‍To get the most out of the session, we’d love for you to create your profile and fill in your skills beforehand.

You should have received an invite from MuchSkills via email. Just click the link and you’re in. If you haven’t received the link, log in directly here: https://app.muchskills.com/login

Here’s what to do once you are on the platform: Update your personal profile. Add your skills, certifications and strengths. Discover your personal skill gap (and fill in the gaps!) Set your growth goals and build your personal development plan.

To help you get started, we’ve attached a short guide: Create your skills profile on MuchSkills

🔎 Slide 6 explains the 4 steps above
🎯 Slide 11 shows how to rate your skill levels

Thank you for taking the time to create your skills profiles🤩. If you need help, feel free to email me, or use the live chat in the bottom right corner on the website (yellow icon).

Looking forward to seeing you all soon!

Best, [Your Name] 

Step 6: Follow up

After the Lunch & Learn session, check who’s completed their profiles. A gentle reminder works wonders.