OrangeHRM
Bring your people data from OrangeHRM into MuchSkills. Your OrangeHRM administrator gives MuchSkills read-only access, and we map the fields and run the sync. The set-up is part of your MuchSkills implementation.
- Who
- Your OrangeHRM administrator, with our CTO
- How it connects
- Custom set-up, part of your implementation
- Sync
- Every 5 hours, or on demand with Sync Now
- Access
- Read-only
How to
How it works
MuchSkills reads from OrangeHRM on a schedule. New starters, leavers, manager changes and department changes arrive at the next sync, with no manual work on either side. Nothing is written back to OrangeHRM.
Before you start
- A OrangeHRM administrator on your side, or your OrangeHRM implementation partner.
- A list of who should be in MuchSkills: everyone, or a selection by country, company, department or worker type.
- Your field names. OrangeHRM installations name custom fields differently, so have your field list to hand for the technical session.
Steps
In OrangeHRM
Your OrangeHRM administrator will recognise these settings. The steps differ between OrangeHRM Advanced, the paid edition, and OrangeHRM Starter, the open source edition, so start by checking which one you run. OrangeHRM documentation
- Check your edition and version. OrangeHRM Advanced uses the OrangeHRM API with a client ID and secret. OrangeHRM Starter needs version 5.4 or later for its REST API v2, and 5.5 or later for every endpoint we use.
- OrangeHRM Advanced: register an OAuth client. Go to Admin › Configuration › Authentication › OAuth Clients and add a client. Enter a Client Id, choose the client credentials Grant Type and save. The Client Secret is generated for you. In some newer versions the first menu is called HR Administration.
- OrangeHRM Starter: register an OAuth client. Go to Admin › Configuration › Register OAuth Client and click Add. Enter a Name and the Redirect URI agreed with MuchSkills, save, and note the Client ID.
- OrangeHRM Starter: choose the user who approves access. Starter connects on behalf of the user who approves the request, and only the Admin user role can see every employee, as ESS users see only their own record. Create a dedicated Admin user under Admin › User Management › Users so the connection does not depend on one person.
- Gather the connection details. The web address of your OrangeHRM instance, your edition and version, the Client ID and, for OrangeHRM Advanced, the Client Secret.
With MuchSkills
- Send us the connection details. The credentials and connection details from the steps above, your field list and your scope, through a secure channel we agree.
- Join the technical session. Your OrangeHRM administrator and our CTO map the fields and test the connection together.
- Check a first sync. We sync a handful of people or one department. You check their names, managers, departments and any tags in MuchSkills.
- Widen the scope. We switch the sync on for everyone in scope. From then on it runs every 5 hours.
Check it worked
- Team/Org › Members lists the people in scope.
- The people in scope have an invitation to create their MuchSkills profile.
- Managers see their direct reports in My Circle.
Benefits
What you get
- OrangeHRM stays the source of truth. People data is entered once, in OrangeHRM, and MuchSkills follows.
- A skills layer on your HR system. Skills, certifications and project history sit next to the people records you already trust.
- Clean data for planning. Reporting lines, departments and tags arrive ready for filtering, gap analysis and Team Builder.
Important to know
Important to know
What syncs. Only name and email are required. Sync as many of the other fields as you can, because each one makes MuchSkills more useful.
| Field | Needed | Used for |
|---|---|---|
| First and last name | Required | Profiles, search, every view |
| Required | Matching and sign-in. Must be the address people sign in with | |
| Job title | Recommended | Profiles, roles, Discover |
| Manager | Recommended | Reporting lines, My Circle, reports. MuchSkills maps it from OrangeHRM automatically |
| Department | Recommended | Departments and filters |
| Employee status | Recommended | Deactivating leavers |
| Location or country | Recommended | Filters and scoping |
| Profile photo | Recommended | Profiles and the org chart |
| Worker type | Recommended | Filtering, for example employee or contractor |
| Absence | Recommended | Availability in Team Builder and My Circle. Dates and percentages only |
| Other fields | Optional | Any field can become a filterable tag, for example legal entity, team or cost centre. Agree them with us first |
Data MuchSkills does not accept. These are blocked when data arrives and never stored, even if the source includes them: age or date of birth, salary or other compensation data, performance ratings, and political, religious or health data.
Who is included. Limiting what the integration user can see in OrangeHRM is the preferred way, so nothing outside your scope leaves your system. The fallback is a country filter in MuchSkills; records outside it are ignored and not stored. Your security or compliance team decides which fits your rules.
Leavers are deactivated, not deleted. Project history and certificates stay on record.
Our IP addresses. MuchSkills always connects from the same two addresses: 13.51.77.53 and 16.170.107.61. If OrangeHRM or your network limits access by IP address, add both to the allow list.
Common errors
Troubleshooting
| What you see | Why | What to do |
|---|---|---|
| Some people are missing | They are outside what the integration user can see in OrangeHRM, or outside the scope filter | Check the integration user's permissions and the scope |
| Managers are missing or wrong | The manager is outside the scope, or has no manager set in OrangeHRM | Check that every manager is in scope and that reporting lines are filled in in OrangeHRM |
| A person appears twice | Their OrangeHRM email differs from the address they signed up with | Align the email in OrangeHRM, then contact support |
| The connection is refused | OrangeHRM or your network limits access by IP address | Add 13.51.77.53 and 16.170.107.61 to the allow list |
| The sync stopped | The credentials expired, or the integration user was disabled or lost permissions | Renew the access in OrangeHRM and send us the new details securely |
Frequently asked questions
OrangeHRM is not listed in MuchSkills, or shows as Contact us. Can we still connect it?
Yes. OrangeHRM is connected as a custom set-up rather than from a form, because every installation is configured differently. Email support@muchskills.com or use the chat, and we book the technical session.
Do we need middleware or an integration platform?
No. MuchSkills reads directly from OrangeHRM over HTTPS. Your team only creates the read-only access described on this page.
Can we leave out some countries, companies or groups?
Yes. The preferred way is to limit what the integration user can see in OrangeHRM, so only people in scope ever leave your system. If that is not possible, MuchSkills can filter by country as records arrive and ignore the rest without storing them.
Can we test with a few people first?
Yes. The first sync can be limited to a handful of people or one department. You check the result, then we widen the scope. There are no separate test tenants.
How often does it sync?
Every 5 hours. An Owner or Admin can also run a sync at any time with Sync Now.
What happens to people who leave?
They are deactivated at the next sync, never deleted. Their project history and certificates stay on record, which matters for compliance.
Do you import absence reasons?
No. If you sync absence, MuchSkills takes only the dates and the percentage of time away. Reasons such as sick leave are never imported.
How do we send the credentials safely?
Through a secure channel we agree with you in advance, such as a password manager share. Never by plain email.