Find people fast with Discover

Updated 3 October 2026

Admins and HR

Who: Owners, Admins and Analysts
Where: Team/Org › Discover
Search modes: Quick (keywords) and Smart (AI)
Filters: Availability, department, location, role, tag, manager, job title, project

Discover is the people search for staffing and resourcing. Search by skill, certificate or a plain description of who you need, narrow the results with filters such as availability and location, and compare people on one screen.

How it works

Discover shows the people in your organisation as cards and helps you narrow them down to the few who fit. You search in one of two ways:

Quick is a fast keyword search. Type a skill, a certificate or a name and you see everyone who matches.
Smart lets you describe who you are looking for in a sentence. The AI works out what you mean, sets the filters for you and looks for related technologies too.

Filters on the left narrow the results further, for example to people who are free in December and based in a certain office. Each card shows the person's competence level, availability and an AI summary, so you can compare people without opening every profile.

Discover is built for staffing and resourcing. To look up a skill or a colleague quickly, the search bar at the top of every page is often enough: see Search for skills and certificates.

Before you start

Your role. You need to be an Owner, Admin or Analyst.
Good profiles give good results. Discover finds people by the skills and certificates in their profiles, so it works best when people have rated their skills.
Availability needs data. Availability and how much people work come from project allocations and absence. See Plan with utilisation and availability.

Steps

Search

Open Discover. Click Team/Org in the top menu, then Discover.
Choose a mode. Click the mode button on the right of the search bar and pick Quick or Smart.
Run a Quick search. Type a skill, certificate or name in Search for a person, skill or competence and press Enter. For example, type Python to see everyone with Python.
Or run a Smart search. In Describe who you are looking for, write what you need in plain words, for example AWS and EKS expert available in December, and press Enter. Discover shows the steps it takes and what it is Searching for:. Click Stop if you want to change the question.

Team/Org › Discover: search and filters. People blurred.

Filter and sort

Narrow the results with filters. Use the filter panel on the left, before or after you search. On a small screen, open it with the filter button at the top. You can combine:
- AVAILABILITY: From when and for how long, and a minimum Avg. Daily Availability in hours
- Department and Location
- Role: the person's role in MuchSkills (Owner, Admin, Member or Analyst)
- Tag: next to Boolean, choose AND to show people who have all the tags you pick, or OR for any of them
- Manager and Job titles
- Project: a Client, or projects from the Projects list
Sort the results. Use the sort menu above the cards: Relevance (when you have searched), Name, Level or Availability. Choose how many cards to show per page next to it.

For example: Python, available in December, in the Engineering department, based in London or Gothenburg.

Compare people

Read the cards. Each card shows:
- name and job title
- Lvl.: the AI-generated competence level, or the level a manager has set
- Avg. Daily Availability in hours, coloured green, yellow or red
- how many hours a week and days a week the person works
- availability per month, with the months you filtered on highlighted
- an AI summary of the person
- the number of Skills & certifications
Look closer. Click View all to see all the person's skills and certificates without leaving Discover. Click the name to open the full profile in a new tab.

Tips

Start broad, then filter. Search for the one skill that matters most, then add availability and location.
Use Smart when names vary. Abbreviations and similar technologies are covered. Check what it searched for before you trust an empty result.
Come back to a search. Click in the search bar to see your recent searches and how many results each gave. Remove one with the cross next to it.
Check availability before you ask a manager. The month strip shows who is free when your project starts.
Staff the project next. Once you know who fits, build the team in Team Builder.

Troubleshooting

What you see	Why	What to do
Discover is missing under Team/Org	Discover is for Owners, Admins and Analysts	Use the search bar at the top, or ask an Owner or Admin for the Analyst role
No team members found. Try broadening your search parameters	The search or the filters are too narrow, or the skill is spelled differently	Click Reset All in the filters, or click Try Smart Search instead
We couldn't turn that into a search.	The Smart question had nothing to search on	Name a skill, role, location or availability in your question
Couldn't understand that question. Showing keyword results instead.	Smart search could not read the question, so Discover ran a keyword search	Use the keyword results, or rephrase the question
A message says the assistant took too long and shows a simpler result	Smart search ran out of time	Shorten the question and try again
Some results couldn't be fetched. Try again later.	A temporary problem	Wait a moment and search again
Everyone shows full availability	No allocations or absence have reached MuchSkills	Add allocations in Team Builder or connect a utilisation source, and check absence data
Lvl. has no number	Not enough signal yet to generate a score.	The person adds more skills, or their manager validates some

Frequently asked questions

Who can use Discover?

Owners, Admins and Analysts. Other people do not see Discover under Team/Org. They can still use the search bar at the top of every page. An Owner or Admin can give someone the Analyst role in Team/Org › Settings › Manage Members.

When should I use Smart search instead of Quick search?

Use Smart when you are not sure of the exact skill name, when you want to combine several things, or when you want to describe a whole need in one sentence, such as "Python developer in London, free from December". Quick is faster when you know exactly what you are looking for.

How do I see what Smart search actually looked for?

While it works, Discover shows the steps it takes and what it is Searching for. The filters it chose appear in the filter panel on the left, so you can check them and change them. AWS, for example, is read as Amazon Web Services.

What does Avg. Daily Availability mean?

The average number of hours a day a person has free in the months you look at, after the time they are already booked on projects or away. The colour shows how much of a normal working day that is: green for most of the day, yellow for part of it, red for little or none.

What is the number next to Lvl.?

An AI-generated competence level from 1 to 9. It weighs the skills most relevant to the person's role and gives extra credit for skills a manager has validated. A manager can set the level instead, which overrides the AI score. Treat it as a signal, and open the profile before you decide.

Can I find people who are free from a certain month?

Yes. Under AVAILABILITY in the filters, set From when and for how long. You can also set a minimum Avg. Daily Availability in hours.

Can I find people who have worked on a project or for a client?

Yes. Use the Project filter. Pick a Client, or one or more projects from the Projects list. Each project shows how many people it has.

Do I have to search before I can filter?

No. With an empty search bar, Discover lists everyone, sorted by availability. Filters work with or without a search.