Step 1: Create your organisation
The first step is to create your organisation in MuchSkills and describe it in Team Settings: its name, web address, logo, locations, description and departments. MuchSkills adds demo data to a new organisation, so you can explore before your colleagues join.
- Who
- The person setting up MuchSkills, who becomes the Owner
- Where
- Profile menu › Create a team, then Team/Org › Settings › Team Settings
- Before
- Set up MuchSkills: the overview
- Next
- Step 2: Set up your skills taxonomy
How to
How it works
In MuchSkills, your company is an organisation. The app calls it a team, and the menu for it is Team/Org. Each person has their own account and profile, and joins your organisation. You sign up, create the organisation, and then describe it in Team Settings. The person who creates the organisation becomes its Owner.
Before you start
- Use your work email. It should be the address your organisation will use for MuchSkills.
- Choose a name and a web address. The name is usually your company name. The Team URL is the short name at the end of your organisation's MuchSkills address.
- Have your logo ready as an image file.
- List your locations and departments, unless your HR system will bring them in (step 4).
- Organisation already created? If a colleague or MuchSkills has already created it, go straight to step 7.
Steps
Create your account
- Sign up. Go to app.muchskills.com/signup. Click Sign up with Google, or enter your Email, choose a password in Create Password and click Create account. If your company already logs in to MuchSkills with single sign-on, click Continue with SAML/SSO instead.
- Confirm your email if you signed up with a password. MuchSkills sends you a verification email.
- Complete your account. On Welcome!, enter Your full name and Your Handle, then click Complete Account. You land on your Dashboard, in your own single-user space where you can already add your own skills.
Create the organisation
- Open the form. Click your profile picture at the top right and choose Create a team. While you are not part of any organisation, My Circle and Team Builder also offer Create a team/org.
- Name the organisation. On Let's make a team, enter Your team/organisation name and a Team URL. MuchSkills shows the full address under Your team's MuchSkills URL:. Click Create a team.
- Read the demo data note, then skip the invitations for now. A window marked Demo data explains that MuchSkills has added demo data so you can see how it works. Click Okay. On Invite others, click Do later: you invite people in step 5, once the set-up is done. If a colleague will help you with the set-up, you can invite them here and make them an Admin later in Manage Members.
Fill in Team Settings
- Open Team Settings. Go to Team/Org › Settings › Team Settings, or choose Team Settings in your profile menu.
- Add your logo. Click Upload Image and choose the file. Remove Image takes it away again.
- Check the name and the Team Url. The page shows the full address under Your team's MuchSkills URL:.
- Add your locations. In Location/s, add each office, city or country. These are the locations you can choose for each person in Manage Members.
- Describe the organisation. Write a short Team Description for the people joining, and add your Website.
- Add your departments. In Departments, add each department. Skip this if your HR system will bring departments in. MuchSkills confirms each change with Your settings were updated.
Team/Org › Settings › Team Settings.
- Review the switches further down the page. The table under Important to know says what each one does.
Check it worked
- Team/Org shows your organisation's name and logo.
- Team/Org › Settings › Manage Members lists you with the role Owner, together with the demo people.
- Team Settings shows your locations and departments.
Benefits
What you get
- One home for your organisation. Everyone you invite or sync later joins this organisation.
- Clean data from the start. Locations and departments are ready for profiles, filters and reports.
- Something to explore. The demo data lets you try Analysis, custom skills and Team Builder before anyone joins.
Important to know
Important to know
Keep the demo users for now. It is much easier to explore and test MuchSkills with data already in place. When you are ready to launch (step 5), contact support and we remove the demo data.
What the switches in Team Settings do.
| Setting | What it does |
|---|---|
| L&D RESOURCES | Lets all members upload learning material to each skill |
| HIDE PAID L&D MATERIALS | Hides all paid learning material from the L&D page in your organisation |
| VALIDATED CERTIFICATES | Lets members edit the details of validated certificates issued to them |
| DISPLAY USER LEVEL FOR VALIDATION | Shows managers the level a person chose while the manager validates that person's skills |
| PUBLIC PROFILES | Lets all members make their profile public |
| TEAM BUILDERS | Lets all members create teams in Team Builder |
| Automated emails | Sends automatic emails to members, such as welcome messages, reminders and retrospectives. Nudges and essential emails are always sent |
| Default language | Sets the language new members see if their browser is set to a language MuchSkills does not support. Anyone who picks their own language keeps it |
Removing a department cannot be undone. People in that department are no longer linked to it.
Only the Owner can delete the organisation. The Delete Team section at the bottom of Team Settings sends the Owner an email with a confirmation link before anything is deleted.
Common errors
Troubleshooting
| What you see | Why | What to do |
|---|---|---|
| Password should be at least 8 symbols long and contain an uppercase letter and a digit | The password is too short or too simple | Use at least eight characters, with an uppercase letter and a digit |
| Email is already taken | You already have a MuchSkills account with this address | Click Log in under Already have an account? and log in instead |
| Your email isn't verified yet when you log in | The verification email has not been confirmed | Check your spam folder, or use the link in the message to resend it |
| Name is required or Team url is required in Team Settings | A required field is empty | Fill in the name and the Team Url |
| You cannot see Team Settings | Your role is Analyst or Member | Ask an Owner or Admin to give you the Admin role |
| Demo people appear in reports | The demo data is still in your organisation | Contact support to remove it before you launch |
Frequently asked questions
Should I sign up with my work email?
Yes. Use the address your organisation will use for MuchSkills. HR syncs, single sign-on and invitations all match people by email address.
What is the demo data?
Example people and content that MuchSkills adds to a new organisation, so Analysis, custom skills and Team Builder show something before your colleagues join. Keep it while you explore.
How do we remove the demo data?
Contact support when you are ready to launch, and we remove it for you. Do it before you invite everyone, so reports only show your own people.
Who becomes the Owner?
The person who creates the organisation. The Owner can do everything an Admin can, and is the only one who can delete the organisation. See Roles and permissions.
Can I change the name or the Team URL later?
Yes. Both are in Team/Org › Settings › Team Settings.
Do I have to add departments now?
No. If you will connect an HR system in step 4, it can bring your departments in. You can also add them later in Team Settings or in Team/Org › Departments.
Our organisation already exists in MuchSkills. What now?
Skip to Fill in Team Settings on this page. If you cannot open Team Settings, ask an Owner or Admin in your organisation to give you the Admin role.